We are Hiring a Project Manager
Updated: Aug 6
Thank you for your interest. The below position has been filled.
Job Opening May 2023
PANAAWTM (Pacific, Asian, and North American Asian Women in Theology and Ministry) seeks applicants for a part-time Project Manager to begin Summer 2023. This is a grant-funded position with a current anticipated end date of June 30, 2024, with possibility for extension pending funding.
PANAAWTM, a nonprofit organization since 2019, began as a small group of Asian and Asian American women who were enrolled in graduate theological institutions or working in ministry in the U. S. in 1984. Over the years, PANAAWTM has expanded, and 2023 marks its 38th year.
For more information, visit https://www.panaawtm.org/about
PANAAWTM is a community for people who identify as women and/or non-binary of Asian heritage and are in theology or ministry (e.g. students, faculty, ministers, community activists who are committed to bringing women's voices and concerns to the faith communities and society). This is a LGBTQIA-affirming organization.
The Project Manager will function as the executive secretary of PANAAWTM in three particular areas: She/they will serve as the coordinator for grant-funded projects, as the manager of PANAAWTM’s regular operations, and as a supporter of the annual conference per the annual conference committee’s needs. The Project Manager will closely work with the Chair and the Executive Committee of the Board. This position is currently online, although this provision is subject to change. Some travel is required.
Minimum of Master’s degree in Theology, Religious Studies, or related field. The familiarity with Asian/American feminist theologies and practices and the PANAAWTM values and operations will be helpful. The Project Manager will be an active participant in PANAAWTM.
Candidates must already have the right to work in the U.S.
● excellent oral and written communication skills;
● excellent organizational skills;
● effective strategic planning skills, necessary for writing various grant-related reports and meeting with people involved in the various aspects of the project;
● strong attention to detail;
● time management skills;
● ability to manage multiple ongoing tasks;
● ability to take the initiative and willingness to work creatively and in close collaboration with others;
● ability to do a range of different kinds of work, including time-intensive tasks.;
● ability to produce correspondence, memos, and e-mails that may involve assignments that require creating brochures, spreadsheets, PowerPoint presentations, and computer-generated graphics/reports.
Area 1: Grant Funded Project
a. Work with the Executive Committee of the PANAAWTM Board to develop, prepare, and implement grant-funded activities.
b. Collaborate with others who oversee/lead parts of the grant-funded programs.
c. Make regular reports to the Executive Committee regarding the progress of the grant-funded activities.
d. Coordinate and manage project activities.
e. Provide support for the PANAAWTM’s public-facing and educational initiatives.
f. Coordinate activities, schedule meetings, and manage records related to the project and collaborations.
g. Take minutes at internal meetings, track project deadlines and deliverables, and support dissemination of findings.
Area 2: Administration, Communication, and Finances
Manages all aspects of PANAAWTM’s daily operations, including:
a. Perform bookkeeping and work with the Treasurer to provide monthly reports to the Board and draft budget;
b. Manage financial database (Quickbooks), keep track of conference registration fees and donations (Paypal);
c. Compile financial records and work with Treasurer and CPA to complete tax returns and file corporate paperwork;
d. Collaborate with Publicity Committee and the Communication Coordinator to ensure
1. website is updated
2. inquiries and other communications are responded
3. participant information is recorded and managed
4. reports are stored
Area 3: Board Participation and Support
Participate as ex officio member of the Board and executive committees and support their activities.
a. Arranges for Board meetings and other meetings, as determined by the Executive Committee (retreats, conference calls, etc.); provide meeting materials;
b. Follows up with Board members and committees on agreed tasks to keep PANAAWTM moving;
c. Sees that Board decisions are implemented;
d. Participates in long-term envisioning and planning with the Board to determine how best to accomplish PANAAWTM’s mission.
PANAAWTM agrees to provide the following:
Area 1: Compensation
a. A stipend of $12,000 paid in monthly installments for working an average of 20-25 hours
b. Compensation for travel, room, and board for the annual meeting, and other reasonable
expenses incurred in executing one’s duties
Area 2: Accountability
a. PANAAWTM has a Board of Directors, which serves as the governing body of the organization. PANAAWTM also has an active committee structure. Members of the board and of the committees will communicate with the Project Manager and provide information and actions needed for the agreed-upon tasks. The Project Manager is accountable to the Board through the Board Chair, who currently functions as the president, and will report regularly to the Chair on a mutually agreed-upon timeline.
b. An annual performance assessment of the Project Manager will be conducted by a committee, including the Chair, Treasurer, and another Board member.
Application (in PDF format)
● Letter of application describing your background and interest in the position. Tell us about a topic or issue that has engaged you in the area of Asian/American women’s lived experiences.
● CV or Resume
● Names and contact information for two references. Applicants will be notified before references are contacted.
Send the application to firstname.lastname@example.org. Applicants will be contacted regarding interviews.